Free Tools

BUILT BY A TRUCKING COMPANY. SHARED WITH YOURS.

DOT compliance tracking for owner-operators and small fleets.

Keep your trucks moving while we keep your deadlines and records organized.

A simple deadline and recordkeeping system for carriers who handle their own compliance. Track company filings, driver qualification setup, quarterly IFTA returns, and truck and trailer renewals without paying for a managed compliance service.

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Built in Yakima, Washington. Available on iPhone and Android.

Your Trucking Company

USDOT 123456

All clear

Overdue

Due soon

Upcoming

MCS-150 update

Company requirement

Tracked

Annual driver MVR

Driver requirement

Due soon

Quarterly IFTA return

Company requirement

Upcoming

Trailer T-12 annual inspection

Fleet requirement

Upcoming

FREE NEW ENTRANT TOOL

The audit checklist I wish I had.

I built this from the New Entrant Safety Audit my own trucking company passed. Organize the requested documents, work through the audit questions, and print a copy for your file.

10 documents

· 17 questions

· No signup

Open the audit tool →

FREE DRIVER TOOL

Build a clean DQ-file starter packet.

Generate the carrier-created forms, organization checklist, and action plan for one driver. The packet explains which official records you still need to obtain and which sensitive records belong somewhere else.

Built in your browser

· No signup

· Free PDF

Open the DQ File Builder →

FREE FLEET TOOL

Build a clean vehicle maintenance file.

Create the identity sheet, preventive-maintenance schedule, repair log, annual-inspection history, and file index for every truck and trailer you control.

Whole-fleet builder

· Built in your browser

· Free PDF

Open the maintenance builder →

FREE SAFETY TOOL

Build the accident register an auditor expects.

Determine whether an occurrence meets the federal accident definition, build the three-year register, and organize the reports supporting every entry.

Recordability decision

· Built in your browser

· Free PDF

Open the accident register builder →

LESS GUESSING. LESS SCRAMBLING.

One place to see what needs attention.

Know what is coming

See company, driver, truck, and trailer deadlines before they become last-minute problems.

Keep records organized

Track dates, completion status, and the information tied to each requirement.

Build a clear history

Keep a practical record of what was completed, when it was completed, and what is due next.

WHY THIS COMPANY EXISTS

I built it for my company first.

I own trucks. I built We Heart Paperwork because keeping up with company deadlines, driver files, renewals, and changing requirements was taking time away from the actual business. Once it worked for my operation, I wanted other trucking companies to have it too — without turning it into another overpriced software subscription.

And if the people using We Heart Paperwork help it grow, I think they should benefit from that too.

10%

REFERRAL REWARD

Help us grow. We return the favor.

Every subscriber gets a referral code. When a new trucking company signs up through your code and becomes a paying customer, you earn a 10% referral commission on that account.

You helped us grow. That should matter.

Referral program details & terms →

Referral rewards are compensation for successful referrals. They do not represent stock, equity, or ownership in We Heart Paperwork. Program terms apply.

FOR CARRIERS WHO DO THEIR OWN PAPERWORK

A compliance system, not a compliance service.

If you want someone to file forms, manage audits, and answer FMCSA for you, you need a full-service provider. If you are capable of handling the work and need one dependable place to see what is due, that is what We Heart Paperwork is built for. An owner-operator pays $36 a year—less than the $50 minimum penalty for one late IFTA return.

Service or tracker?

For owner-operators

WE HEART PAPERWORK

Built for my trucks. Shared with yours.

Free MCS-150 calculator

We Heart Paperwork

Built by a trucking company for trucking companies.

New Entrant Audit Tool